Note:  The Kapi‘olani Community College HR Office will be offering enrollment drive sessions for anyone requiring assistance.  Click on links below to register.

Aloha to all Kapi‘olani Community College faculty, staff, and student employees!

As you have heard, the State of Hawai’i is transitioning to direct deposit enrollment through the new State payroll system, Hawai’i Information Portal, or “HIP” that will come with Automated Clearinghouse (“ACH”) direct deposit. The new system will allow employees to manage their direct deposit choices online. Between 12/03/18 7:45am and 12/14/18 5:00pm, all UH employees will need to logon to HIP to enroll in direct deposit.  This special enrollment window is to ensure that UH employees continue to have their net pay directly deposited in their financial institution’s account(s).  As long as employees act during this window, it will prevent the State from having to issue UH employees paper paychecks and maintain their direct deposits starting on 01/04/19.

Please note that enrollment in direct deposit through HIP is required even if the employee is currently signed up for direct deposit. Employees who enroll in direct deposit during the enrollment period will have their current direct deposit transfer to HIP seamless.

As was indicated in the Friday, 11/09/18, UH Announce email, employees will be required to set up Multi-Factor Authentication (MFA) for your UH Account and will not be able to access HIP without completing this step.  To assist in completing this step, we have created instructions on how to set-up MFA.  Please refer to the “Duo Set-up Instructions” document attached below.  Although the UH Announce email indicated this must be completed by 11/30/18, employees may continue to enroll in MFA during the direct deposit enrollment period (12/03/18 through 12/14/18)

Refer to the following link for more information on Hawai‘i Pay. Additionally, you can click on the “UH employee page” link in the following link for information specific to UH:

http://ags.hawaii.gov/hawaiipay/for-employees/

The links below provide detailed instructions for use in December, related to HiPay direct deposit through Employee Self Service (ESS). These materials provide step-by-step instruction in setting up a bank account, or accounts, for direct deposit.

Direct Deposit Quick Reference Guide

Step-by-Step Direct Deposit Instructions

As well as what information you will need to complete your enrollment.

To ensure you have all necessary banking information needed for the HIP, complete the Direct Deposit Data Gathering Form:
https://ags.hawaii.gov/hawaiipay/files/2018/04/Direct-Deposit-Worksheet.pdf

For help identifying your routing and account numbers:
http://ags.hawaii.gov/hawaiipay/routing-and-account-numbers/

As this is a self service portal, employees are able to utilize the instructions above to sign-up on their own for HIP, between 12/03/18 7:45am and 12/14/18 5:00pm.

Additionally, the Kapi‘olani Community College, Human Resources Office, will be conducting enrollment drives with computer workstations available, to assist any employee who may need extra help with the direct deposit process.  The HIP enrollment drive will be held in Lama 118, during the following dates and times, click on the “X” below to sign-up for a respective time slot:

	12/03/18	12/04/18	12/06/18
8:30am-9:00am	X	X
9:00am-9:30am	X	X
9:30am-10:00am	X	X
10:00am-10:30am	X	X
10:30am-11:00am	X	X
11:00am-11:30am	X	X
1:00pm-1:30pm			X
1:30pm-2:00pm			X
2:00pm-2:30pm			X
2:30pm-3:00pm			X
3:00pm-3:30pm			X
3:30pm-4:00pm			X

To register, login using your UH email username login.  Scroll to the bottom of the page and check the box next to “I consent to my submitted data being collected and stored as outlined by the site” and click “Reserve your seat.”

Any employee requiring HIP enrollment assistance, but unable to attend one of the above referenced sessions can still stop by the HR Office in ‘Ilima 209 for assistance, between 12/07/18 – 12/14/18, during normal office hours.

Should you have any questions regarding HIP or these sessions, please call the Human Resources Office at x9573.

Duo Set-up Instructions